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Many organizations are considering using a board portal software due to security concerns, the increase in virtual or hybrid meetings, and the adoption of boards that do not require paper. But not all tools were made equal. A variety of features can make an impact on the success of and unproductive implementation, or one that can create a shrewd vulnerability.
The main purpose of a board portal is to provide quick, transparent access to information. Think about how easy different products and user interfaces will be for your board members, considering their real-life, day-to-day activities on the board. Consider the features that are available to directors on the move, such as tablet apps offline access, and support for remote approvals.
The majority of secretaries and board members have very limited time, so they require tools that are simple to use and will save them time. Consider a board management system that has features that eliminate the need to reprint, scanning or copying physical documents. For example, e-Signature capabilities eliminate the need to sign and distributing hard copies of documents, thereby aligning with the sustainability objectives and allowing more efficient and secure transmission of sensitive information.
Pricing can be a key factor in deciding on the best board of directors portal for your business. Ask about the product editions, and be aware of extra costs for administrators, committees and trainings as well as data storage. Consider the length of time that the product has been available, and whether other organizations in your industry have tested it for stability and durability.